Transcription & Summarization

How do I record a meeting?

Hold Control+Space for ~1s (or click “Record a Meeting” in the menu bar panel). The meeting opens in the main window with a Start Recording button, a prep notes editor, and your recent meetings. Optionally add prep notes — attendees, agenda, or goals. Click Start Recording to begin.

During the recording, the window stays open with:

• Prep — review or edit your prep notes at any time
• Assistant — live AI talking points and action items (updates as the conversation progresses)
• Live transcript — streams in a side column as people speak, split into paragraphs at speaker turns. It shows the whole meeting, not just the last few minutes, and you can search it while the meeting is still running (⌘F). Toggle the column with ⌥⌘I.

If you’d rather keep the meeting out of the main window, the floating overlay is still available — the meeting runs the same either way.

Hold Control+Space again (or click Stop) to end the recording. The window transitions through processing stages — saving, identifying speakers, attributing speakers, generating summary — then shows the results, without losing your place.

Does it work with Zoom / Google Meet / Teams?

Yes. Most AI notetakers join the call as a participant — a bot in the attendee list, a recording badge. MimicScribe captures system audio at the OS level via Core Audio Taps instead, so it works with any app that produces audio output — Zoom, Google Meet, Microsoft Teams, FaceTime, Slack, Discord. Speakers are still identified on-device, just without anything joining the call.

Can it start recording on its own?

Yes, and it’s in beta. MimicScribe recognises three native apps — Microsoft Teams, Slack, and Zoom — and records those calls on its own. For calls in a browser it works from a list of meeting sites like Google Meet, so a matched site plus a live call is what starts a recording. Anything it doesn’t recognise it leaves alone: it won’t record and won’t prompt. Set it up in Settings > Meeting > Automatic Recording — see automatic recording for how each app is detected, which permissions each half needs, and when it stops.

How does speaker identification work?

A speaker diarization model creates voice embeddings for each speaker segment. After a meeting, you can name speakers directly in the Transcript tab of the summary view — hover over a speaker label and click the profile icon to assign a name. Once named, MimicScribe stores that voice profile locally and matches it in future meetings. Speaker profiles are suggested once there’s enough clean voice data — typically around 20 seconds of speech across a few segments (a single long turn or a couple of sparse ones can qualify with a bit more).

How do I name a speaker after a meeting?

In the Transcript tab of the summary view, hover over any speaker label (e.g., “Speaker 1”). A profile icon appears — click it to assign a name and save a voice profile. Named profiles are visible in Settings > Speaker Profiles.

Will it recognize the same person in future meetings?

Yes. Named speaker profiles are matched against new recordings using voice embeddings. Recognition improves as more voice samples are collected across meetings.

How do I delete a speaker profile?

Settings > Speaker Profiles — find the profile and click the trash icon. A confirmation dialog appears.

How do I customize what the summary includes?

Settings > Meeting Recording > Summary Views — each summary view carries its own guidance for what the AI should produce after a meeting. Edit a built-in view’s guidance (there’s a “Reset to Default” button per view) or create your own. By default the summary adapts its structure to each meeting (the Auto view); set a global default view here, or switch views on any single meeting from its summary. See Meeting Assistant for the built-in views.

How do I ask follow-up questions about a meeting?

After a meeting, the summary view has two tabs — Summary and Transcript — with a text input at the bottom for follow-up questions. Type a question or click the mic button to speak one. You can also tap Control+Space when no meeting is recording to open the meeting hub — a quick list of your recent meetings to reopen.

Where are meeting recordings saved?

Transcripts and summaries are stored in a local database at ~/Library/Application Support/app.mimicscribe/mimicscribe.db. If Save meeting audio is enabled (Settings > Meeting Recording), audio files are saved to ~/Documents/MimicScribe/Recordings/ at ~30 MB per hour.

How do I search across past meetings?

Open the Transcriptions window from the menu bar panel. Use the search bar to query across all meetings with natural language — AI-enriched search results appear at the top. Search also matches speaker names: typing a person’s name (or a label like “Remote 2”) surfaces the meetings they spoke in, including where they were mentioned.