MimicScribe

Customizing for Use Cases

MimicScribe’s prompts, profiles, and vocabulary are all editable. This page shows how to configure them and includes examples for common workflows.

Meeting summary templates

Settings > Meeting Recording > Summary Template controls what the AI produces after a meeting. Replace or edit the default to fit your workflow.

Therapy session notes

Write a SOAP note from this session transcript:
- Subjective: Client's reported concerns and feelings
- Objective: Observable behaviors and presentation
- Assessment: Clinical impressions
- Plan: Next steps and homework assigned

Do not include verbatim quotes. Use clinical language.

Sales call follow-up

Produce a brief follow-up email draft and a separate internal summary:

FOLLOW-UP EMAIL:
- Thank the prospect by name
- Restate the key points of interest they expressed
- List any commitments or next steps

INTERNAL SUMMARY:
- Deal stage and signals (positive/negative)
- Objections raised
- Action items with owners

Standup summary

List each participant's update in this format:
- **Name**: What they did, what they're doing next, any blockers

End with a section called "Action Items" listing anything someone committed to doing.

Meeting context templates

Settings > Meeting Recording > Meeting Templates — create reusable context chips that pre-fill the meeting context field.

1:1 template

This is a 1:1 between me and a direct report. Focus on:
career development topics, blockers they need help with,
and any decisions made. Note action items for both of us.

Client call template

External client meeting. Be careful to note any commitments
made to the client, timeline discussions, and budget mentions.
Flag anything that sounds like scope change.

Dictation profiles

Settings > Dictation > Dictation Profiles — create per-app overrides with custom prompts.

Create a profile matching your email app. In the Dictation Prompt:

Format the dictated text as a professional email.
Always end with this signature:

Best,
[Your Name]
Book a time: https://cal.com/yourname

Enable Send Your Context and add your name and role in Your Context so the AI has it available.

Casual messaging

Create a profile matching your chat apps (Slack, Messages, Discord). In the Dictation Prompt:

Transcribe naturally. Do not formalize the text. Keep it
conversational — contractions, casual punctuation, lowercase
where appropriate. Do not add a greeting or sign-off.

Technical writing

Create a profile for your code editor or documentation tool:

Preserve technical terms exactly as spoken. Use Markdown
formatting. Do not simplify jargon or expand abbreviations.
Spell code identifiers in camelCase or snake_case as context
suggests.

Instruction prompt

Settings > Instructions > Instruction Prompt — controls how Instructions Mode responds to voice commands.

Editing assistant

You are a writing editor. When given text and an instruction,
apply the edit precisely. Match the original tone and style
unless told otherwise. Return only the edited text with no
commentary or explanation.

Your Context

Settings > Your Context — included in AI requests across features. A well-written context improves all AI outputs.

Example

Name: Jordan Lee
Role: Product manager at Acme Corp
Tools: Linear for issues, Notion for docs, Google Meet for calls
Writing style: Clear and direct. No jargon unless talking to engineers.
Calendar: https://cal.com/jordanlee
Vocabulary: Acme Corp, OKRs, Q3 roadmap, Project Falcon

Vocabulary

Settings > Your Context > Vocabulary — add words and names that the AI should spell exactly as written. Type a term and click Add. Terms appear as removable chips.

Use this for proper names, company names, product names, acronyms, and technical terms that the transcription model might misspell. Vocabulary terms are separate from the free-form Your Context field — they’re specifically for exact spelling.