Meeting Assistant

How do I get live talking points during a meeting?

Press the Meeting Assistant hotkey (default: Control+Space) during an active recording. An overlay appears with an AI briefing and action items based on the conversation so far. Press Control+Space again to dismiss. The content is driven by the Assistant Template in Settings > Meeting Recording.

Can I add context before a meeting starts?

Yes. Click “Prepare for Meeting…” in the menu bar panel to open a context sheet. You can type context (e.g., “I need to negotiate a higher rate for this contract”) or select a meeting template to pre-fill it.

Does it pull attendee names from my calendar?

Yes. Enable Auto-fetch calendar attendees in Settings > Meeting Recording. When you start a meeting, MimicScribe checks your calendar for a current or upcoming event (within the last hour or next 5 minutes).

If a matching event is found, attendee names appear as read-only chips below the context text field in the meeting start overlay. They’re included automatically in the meeting context — you don’t need to type them. Your own name and room resources are excluded.

The first time this runs, macOS will ask you to grant Calendar access. If you decline or there’s no matching event, the meeting starts normally without attendee data.

Can I update context during a meeting?

Yes. While recording, the active recording card in the menu bar panel includes a link to edit the meeting context. Changes are applied immediately.

How do I create templates for different meeting types?

Settings > Meeting Recording > Meeting Templates — create templates with a name, icon, and context prompt. These appear as quick-fill chips in the Prepare for Meeting sheet. Useful for recurring meeting formats (standups, 1:1s, client calls).

Hide overlays from screen sharing is enabled by default in Settings > Meeting Recording. The recording overlay won’t appear in Zoom, Meet, or Teams screen shares. You can disable this if you want overlays visible during screen sharing.